Electronic Health Record Project Management Processes

The effectiveness and management of a company’s initiatives have an impact on its profitability. Therefore, companies rely on the effective completion of projects to thrive. In order to gain a competitive edge locally and worldwide, firms must implement project management concepts to boost efficiency and return on investment (ROI). Therefore, such project management processes as initiating, planning, executing, monitoring & controlling, and closing should be taken into account.

Initiation aids in establishing a clear picture of what has to be completed. The sponsors formally approve the project at this point, the first objective is specified, and shareholders are specified (Richardson & Jackson, 2018). In this situation, the shareholders will be notified of the potential advantages of electronic health record (EHR) software implementation. This software can aid in providing efficiency and profitability in the healthcare business (Harrison & Association of University Programs in Health Administration, 2016). As a result, building a solid case with this product, identifying strengths and weaknesses, contacting shareholders will be the first phase. At this point, the project team will be prepared for the designated assignments. Though a project manager can be recruited at any time during the lifecycle of the project, the manager should preferably be chosen before the project team is identified.

After the scope of the project has been determined in the conditions of the contract, the project begins with the planning phase. The project is defined, and it comprises a systematic collection of phases, processes, and tasks that must be completed in order to finish the project (Richardson & Jackson, 2018). In this case, it is critical to understand what kind of EHR software and of which supplier will be required, the roles and duties of those participating in project execution, and other specifics of the equipment. Additionally, it will be crucial to determine the cost of EHR software. The next stage is to create a risk strategy that includes all expected project threats, such as the inability to incorporate the software into the current equipment.

The following step, project execution, entails carrying out the plans developed during the project planning phase. Although each plan is being carried out, a set of organizational activities are carried out to monitor and oversee the project’s outputs (Brewer & Dittman, 2018). Evaluating changes, risks, and concerns, analyzing product quality, and evaluating each output generated against the established standards are all part of this process. While the project team is actively delivering each product, the project manager uses a number of management processes to control and supervise the project team’s operations. Planning and managing the budget involves formally identifying, approving, and paying project expenditures. For every set of linked EHR project costs, including labor, equipment, and cost of materials, expenditure statements are filled.

Project closure includes delivering the project results, turning over necessary paperwork to the company, ending supplier contracts, and notifying all shareholders of the project’s completion. The final stage is to conduct a post-implementation evaluation to measure project performance and determine any insights learned for future initiatives (Richardson & Jackson, 2018). The delivered EHR software must comply with all necessary and established standards. After the approval of EHR software, the project will have completed its targets.

Hence, the incorporation of EHR software will be divided into specific phases. The project management will require the initiation phase, involving risk and reward evaluation and contacting shareholders. After this phase, the planning phase takes place that entails the establishment of EHR software specifications and team identification. During the next step, execution, the costs for required EHR software delivery must be calculated and covered. The last phase, closure, involves quality assessment and evaluation of delivered outcomes.


Brewer, J. L., & Dittman, K. C. (2018). Methods of IT project management. Purdue University Press.

Harrison, J. P., & Association of University Programs in Health Administration. (2016). Essentials of strategic planning in healthcare. Health Administration Press.

Richardson, G. L., & Jackson, B. M. (2018). Project management theory and practice. Auerbach Publications.

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